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Research budget calculator

Make the assumptions visible before you book a study. Estimate participant incentives, team time, fees, and a contingency reserve.

Set your assumptions

Your inputs stay in this browser tab. Nothing is uploaded or stored by this tool. Export your work before closing this tab.

Your working draft

LOCAL · EDITABLE
A STARTING POINT, NOT A FINDING

8 completed sessions, with a 20% assumed no-show rate.

Use the example or add your own context to create an editable result.

  1. Book ceil(completed sessions ÷ attendance rate).
  2. Budget incentives for completed sessions and time for all bookings.
  3. Add preparation, analysis, fees, and contingency.

Connect the budget to a plan.

Be clear about the decision this research should help you make.

Build a research plan →

HOW THIS WORKS

Keep the assumptions visible.

Total = completed-session incentives + all booked session time + preparation + analysis + entered fees, then a contingency percentage. All monetary inputs use the selected currency. Switching the currency does not convert amounts.

Built and reviewed by Vellora Labs. Updated October 6, 2026.

Our editorial approach →
Does the booking count guarantee enough participants?

No. It is an estimate based on your assumed attendance rate. Real attendance varies; arrange an appropriate reserve and recruitment window.

What is excluded?

Taxes, cancellation charges, incentives for extra completions, overhead, and any costs you have not entered. This is a planning estimate, not a quote.

Where does my information go?

The calculation and draft are created in your browser. Copying uses your clipboard; downloading saves a text file. External links open another website without sending your input. Read the privacy note.